We are looking for a detail-oriented and experienced Human Resources & Payroll Administrator to join our team. This role combines key responsibilities across both HR and payroll functions, supporting the entire employee lifecycle, from recruitment and onboarding to benefits administration and payroll processing. The ideal candidate will demonstrate a high level of integrity, attention to detail, and the ability to navigate compliance and regulatory requirements with confidence.
Key Responsibilities
Human Resources Administration
Oversee the complete hiring process using HR software, including job postings, screening, interview coordination, and communication with candidates.
Conduct employment verifications and prepare offer letters and employment agreements.
Manage onboarding of new employees in HR and payroll systems, including benefit plan enrollment.
Administer employee benefits (medical, dental, vision, life, and 401(k)), including enrollments, changes, and terminations.
Track and manage employee PTO using HRIS and time-tracking systems.
Maintain accurate and up-to-date employee records, including personnel files, equipment lists, and compliance documentation.
Support performance management processes, compliance initiatives, and internal workflows via HR systems.
Payroll Administration
Accurately process payroll, including calculations for overtime, bonuses, and commissions, using QuickBooks Payroll.
Ensure proper deductions for taxes, benefits, and other withholdings.
Coordinate direct deposits and/or paycheck distribution.
Stay up to date with all relevant wage, hour, and payroll tax regulations at federal, state, and local levels.
Use time-tracking and job-costing software to allocate labor costs appropriately.
Reconcile payroll-related general ledger accounts and generate payroll reports as needed.
Cross-check benefit deductions in payroll against vendor invoices, resolving discrepancies in a timely manner.
Submit federal and state payroll tax payments and complete all required filings accurately and on schedule.
File quarterly workers’ compensation reports to maintain compliance with insurance requirements.
Qualifications & Skills
Demonstrated experience managing both HR and payroll functions.
Proficiency with QuickBooks Payroll and modern HRIS platforms.
Familiarity with time tracking and job-costing tools.
Exceptional attention to detail and accuracy in handling sensitive payroll and employee data.
Strong analytical, organizational, and problem-solving skills.
Solid understanding of labor laws, payroll compliance, and benefits regulations.
Effective communication skills for working with employees, leadership, and external vendors.
Ability to manage multiple tasks and deadlines in a dynamic, fast-paced environment.
High degree of discretion and professionalism when handling confidential information.
Bachelor’s degree in Human Resources, Accounting, Finance, or a related field preferred (or equivalent work experience).
