Assistant Project Manager
POSITION SUMMARY
Assist the Project Manager in all phases of construction projects, including pre-construction, active construction, and project closeout. Responsibilities include supporting cost control, scheduling, quality assurance, and safety compliance. This role also requires the ability to effectively manage multiple concurrent projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Core responsibilities include, but are not limited to:
- Collaborate with the pre-construction team to develop bid packages, budgets, and schedules
- Review bid package scopes and cost estimates for accuracy
- Coordinate with clients and design teams regarding cost control, value engineering, and scheduling
- Assist in developing and managing project requirements with stakeholders
- Prepare and execute subcontract agreements
- Coordinate and manage subcontractors throughout project duration
- Maintain document control, including submittals, shop drawings, and RFIs
- Attend, lead, and document project meetings
- Support project cost management, including tracking changes and maintaining budgets
- Update and maintain project schedules
- Work with site superintendents to ensure quality and safety standards are met
- Support project closeout activities, including testing, inspections, training, O&M documentation, turnover, and warranty management
- Conduct regular site visits and coordination meetings with field teams
ATTENDANCE REQUIREMENTS
Must maintain punctuality and meet all attendance and performance requirements, including adherence to schedules, deadlines, breaks, and assigned duties.
COMPETENCIES
Intellectual Skills
- Problem Solving: Identifies and resolves issues promptly, gathers and analyzes information, and develops solutions in group settings
- Technical Skills: Seeks development opportunities and continuously builds job-related knowledge and expertise
Interpersonal Skills
- Account Management: Responds promptly to stakeholder needs and fulfills commitments
- External Relationships: Maintains professional and effective working relationships with clients, vendors, and design teams
Organizational Skills
- Business Acumen: Communicates effectively with internal and external stakeholders
- Adaptability: Able to adjust to changing business needs, priorities, and processes with minimal notice while maintaining performance standards
SUPERVISORY RESPONSIBILITIES
Supervisory scope will be defined by the Project Manager on a project-by-project basis.
QUALIFICATIONS
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities.
LANGUAGE SKILLS
Ability to effectively communicate and present information, and respond to questions from managers, clients, customers, and the general public.
COMPUTER SKILLS
Proficiency in:
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Project management software
ADDITIONAL SKILLS & QUALIFICATIONS
- Strong communication, interpersonal, and organizational skills
- Self-motivated and detail-oriented
- Team-oriented mindset
- Customer-focused approach
- Ability to build trust-based working relationships
